Privacy Notice for the Homelessness Data England Project

This privacy notice should be read with the Council's Corporate Privacy Notice.

The Council is working with the Department for Levelling Up, Housing and Communities (DLUHC), which wishes to collect a range of information to improve its understanding of causes and factors related to homelessness, including threatened with homelessness. This will involve sharing information and personal data and will help DLUHC improve homelessness services.

To carry out the research and provide support, the Council will share personal information. This may include your:

• name
• date of birth
• gender
• last known address
• National Insurance Number (if known)

DLUHC's researchers look at homelessness data and data from other departments. Agencies will not know whose data they have – as the data will be anonymised.

Any information you provide will not be used to decide what benefits you get, services you use, now or in the future, or used to identify fraud. It can only be used for research.

Special category and criminal offence data

Some of the information collected and processed will be classified as special category or criminal offence person data under GDPR Articles 9 and 10.

Where special category personal data is processed, the condition relied upon is Article 9 (2) (g) of the UK GDPR. DLUHC will rely on meeting the condition in Schedule 1, Part 2, paragraph 6 of the DPA 2018 to process special category data under section 10 (3) of the DPA 2018.

Lawful basis for processing

The following are the lawful basis for sharing personal data under the UK GDPR:             

• Article 6 (1) (e) - Public Task: the processing is necessary to perform a task in the public interest or for official functions, and the task or function has a clear basis in law. The Council will be relying on section 179 of the Housing Act 1996, section 1 of the Localism Act 2011 and powers under section 111 Local Government Act 1972.
• Articles 9 (2) (j) and 89 (1) as supplemented by DPA 2018 sections 10 (2) and 19 and Schedule 1, Part 1, paragraph 4(a) - processing is necessary for statistical purposes.
• Article 9 (2) (g) as supplemented by DPA 2018 section 10 (3) and Schedule 1, Part 1, paragraphs 6 (1) and (2) (a) - processing is necessary for reasons of substantial public interest.
• Article 10 as supplemented by DPA 2018 section 10 (5) and Schedule 1, Part 1, paragraph 4 (a) – processing is necessary for statistical purposes.
• Article 10 as supplemented by DPA 2018 section 10 (5) and Schedule 1, Part 2, paragraphs 6 (1) and (2) (a) - processing is necessary for reasons of substantial public interest.

Other recipients of personal data

As well as DLUHC receiving the personal data, The Office for National Statistics (DLUHC's partner on this project) will keep your personal identifiers and store them securely to track the longer-term outcomes for those who have been homeless or at risk of homelessness.

Retention

DLUHC will only use your data within the terms of data protection laws and will only keep it as long as we have a lawful basis to do so. DLUHC will delete your data securely and only keep it for as long as necessary for its work as a public body. DLUHC will review dates for keeping personal identifiers and data in the future and, if necessary, ask us to update this Privacy Notice.

Results of the research

Aggregate level results of this research will be published, for example, the characteristics of those who are homeless across England. DLUHC will publish reports on the GOV.UK website. You will not be identified in any research report.

Further information

Please view the Council's Data Protection Policy for further information regarding the sharing and processing of your personal data and your rights. 

Please refer to DLUHC's Privacy Notice for further detailed information on the H-CLIC research and how DLUHC will process your personal information.